Job Title: Project Coordinator

Location: London

Contract type: Permanent

Working pattern: Hybrid

Company

Our client is an industry leading technology solutions provider delivering innovative workplace experience, immersive experience, digital distribution, and media production to a global clientele across a wide range of markets.

Their award-winning team understands the real-world application of technology, which informs each client engagement from consulting and design to construction, service and management. They specialise in Collaboration, Video Conferencing, Service & Maintenance Contracts, System Design, Video Wall Solutions, Installations, and Managed Services.

Role Overview

Our client is seeking a Project Co-Ordinator to deliver a dedicated defined service to a large-scale AV project within the construction workstream. Working directly with Project Managers the successful applicant will perform as the central cog to the project team through a defined list of responsibilities covering all areas of the project. 

The project itself will provide the successful candidate with a high-level exposure to a largescale construction project and high performing project team. 

Role Responsibilities

• Provide direct support to the Project Director and Senior Project Managers in their day-to-day activities.
• Document management – maintain all project files and version control of all documentation and project folders.
• Participation in key project meetings.
• Maintaining and managing project submittals to external systems and key stake holders.
• Owning and managing the O&M process for the project.
• Managing the logistics of the project both in terms of procurement and resource.
• Quality Assurance – Verify the relevant quality review has occurred prior to release to clients/end users.
• Populate Project trackers with base info ahead of Project Manager completion.
• Ad-Hoc tasking as approved by Project Managers on a case-by-case basis

Essential Criteria

• Proven experience in an administrative support role and/or projects-related role
• Experience with MS Office suite of software products with an emphasis on Excel
• Numeric and the ability to work with and interpret numeric data
• Process driven and able to follow predefined ways of working
• Strong written and oral communication skill
• Well organized with the ability to multi-task and work under the pressure of many simultaneous project needs
• Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities

Desirable Criteria

• Familiarity with project management software, such as MS Project
• Skills to elicit cooperation from a wide variety of sources and all departments within the company
• Adept at conducting research into project-related issues and products
• Technically aware and familiar in working with IT & SV systems
• Experience of managing finances, (in any capacity)
• Prior experiences of a PMO/Project working environment